Purchase Assistant

Roles and Responsibilities

We are seeking an experienced and detail-oriented Purchase Assistant to support our procurement operations in the life sciences and biotechnology domain. The ideal candidate will have a strong background in sourcing raw materials, lab reagents, consumables, and capital equipment relevant to biotech R&D and production. This role requires excellent negotiation skills, vendor coordination experience, and the ability to manage end-to-end procurement workflows.

Key Responsibilities:

• Execute and manage the procurement of chemicals, reagents, lab consumables, packaging materials, and production inputs for biotech R&D and manufacturing operations.

• Collaborate with internal departments (R&D, QA/QC, Production, Finance) to assess procurement requirements and ensure timely availability of materials.

• Identify, evaluate, and onboard vendors; maintain healthy supplier relationships and drive cost optimization initiatives.

• Negotiate pricing, terms, and delivery timelines; prepare comparative statements and purchase orders.

• Track order status, follow up on delays or discrepancies, and ensure timely delivery and invoicing compliance.

• Maintain and update procurement databases, vendor master lists, and purchase records in ERP systems (SAP / Tally / Zoho / etc.).

• Assist in import coordination, documentation, and liaising with logistics partners and customs agents when needed.

• Support internal and external audits by maintaining compliance with procurement policies and documentation standards.

• Monitor inventory levels and collaborate with stores and planning teams for reorder requirements.

  Desired Characteristics, Technical / Managerial / Communication Skills & Personal Attributes:

  Required Skills:

  • Familiarity with scientific products, lab chemicals, bioprocess inputs, and technical equipment.

  Personal Attributes:

  • Strong negotiation, communication, and vendor management skills.

  • Hands-on experience with ERP systems and procurement software.

  • Understanding of GST, import documentation, and regulatory requirements related to material procurement.

  • Proficiency in Microsoft Excel and documentation practices.

  • Experience with import procurement and customs clearance processes.

  • Exposure to ISO, GMP, or GLP quality environments.

  Preferred Attributes:

  Proactive, organized, and capable of multitasking in a fast-paced environment.

• Required Educational Qualifications: Bachelor’s degree in Life Sciences, Biotechnology, Chemistry, or a related field. A diploma in Materials Management or Supply Chain is a plus.

• Years and Type of Experience: 4–6 years of experience in procurement roles within a life sciences, biotech, pharmaceutical, or chemical manufacturing environment.

• Reporting Structure : Reports to Purchase Manager / Head – Supply Chain

• Location : Bommasandra Jigani Link Road, Bangalore, India