#### Roles & Responsibilities
* Track and manage **Purchase Requisitions (PRs)** and convert them into **Purchase Orders (POs)** within defined timelines.
* Prepare and maintain **Purchase Quotation Comparisons (QCS)** and support vendor evaluation and selection through basic commercial negotiations.
* Coordinate with vendors to ensure timely delivery of materials and proactively follow up on delays, shortages, or discrepancies.
* Facilitate the timely return or replacement of rejected or damaged materials in coordination with suppliers.
* Maintain accurate procurement records, purchase data, and documentation in ERP systems (Tally or equivalent).
* Monitor open Purchase Requisitions and Purchase Orders, highlighting delays or issues to the reporting manager.
* Support the identification, evaluation, and onboarding of alternate vendors to optimize cost and ensure uninterrupted supply.
* Assist with cost comparisons, budgeting inputs, and procurement reporting.
* Coordinate with Warehouse, Manufacturing, PPMC, and other internal teams to ensure smooth material flow and inventory availability.
* Liaise with vendors, logistics providers, transporters, and other external stakeholders to ensure efficient procurement operations.
* Coordinate inventory management activities with the warehouse team to maintain optimal stock levels.
* Verify material quality, quantity, and expiry details at the time of receipt, wherever applicable.
* Generate and maintain weekly and monthly MIS reports related to procurement activities.
* Ensure compliance with organizational procurement policies, quality standards, and documentation requirements.
* Support documentation and coordination for domestic procurement and basic international sourcing activities, where required.
* Ensure appropriate handling, storage, and temperature compliance for sensitive materials in regulated environments.
* Identify opportunities to improve procurement processes, efficiency, and cost optimization.
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#### Key Performance Indicators (KPIs)
* Timely procurement and delivery of materials.
* Cost optimization while adhering to approved budgets.
* Compliance with procurement policies and regulatory requirements.
* Effective temperature monitoring and timeline adherence for sensitive materials.
* Continuous process improvement and operational efficiency.
* Strong collaboration with internal and external stakeholders.
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#### Qualifications & Experience
* Bachelor’s or Master’s degree in **Supply Chain Management, Logistics, Commerce, Business Administration**, or a related discipline.
* **2–4 years of experience** in procurement, sourcing, or supply chain operations.
* Experience in the **Pharmaceutical, Biotechnology, or Healthcare** industry is preferred.
* Working knowledge of ERP systems such as **Tally, SAP, Oracle**, or similar procurement platforms.
* Understanding of procurement processes, vendor management, and inventory control.
* Exposure to domestic procurement; experience in international sourcing or import/export processes will be an added advantage.
* Familiarity with documentation, compliance, and quality standards in regulated environments (GMP/GDP preferred).
* Professional certifications such as **APICS, CIPS**, or equivalent will be an added advantage.
* Strong proficiency in **Microsoft Excel** and data analysis/reporting.
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#### Desired Qualities
* Strong coordination and follow-up skills with a proactive approach to procurement activities.
* Good analytical and problem-solving abilities for vendor evaluation and issue resolution.
* Ability to work independently while collaborating effectively within cross-functional teams.
* Capable of working under pressure and managing multiple priorities within strict timelines.
* High attention to detail in procurement documentation, data accuracy, and process compliance.
* Basic negotiation skills with vendors for pricing, delivery schedules, and commercial terms.
* Adaptable, self-motivated, and eager to learn in a dynamic business environment.
* Excellent communication and interpersonal skills for effective stakeholder management.
* Proficiency in **Microsoft Office Suite (Excel, Word, PowerPoint)** and ERP systems.
* Strong understanding of procurement operations and supply chain best practices.
* Awareness of regulatory and quality compliance requirements, particularly within the pharmaceutical or biotechnology industry.
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